Adjusting the display of the !New icon

You upload a document in SharePoint 2007 and the nifty little !NEW icon appears, but for how long?  I couldn’t find a difinitive answer, some places said the default is 1 day, others listed 2 days.  Well, it doesn’t matter now because I just set it to the number of days I wanted it to display.  Here is how:

stsadm -o setproperty -pn days-to-show-new-icon -pv X

-pn = Property Name, In this case it is “days-to-show-new-icon”

-pv = Property Value

X = Number of Days

For example, If you would like “New Item” icon to be displayed for 2 days then you want to execute following command:

stsadm -o setproperty -pn days-to-show-new-icon -pv 2

Nothing shattering here, just a handy reference.

SP 2007 Audience Limitations

Using Audiences in SharePoint 2007 helps you to provide content in a more customized manner.  Your defined audience will see the content while others that are outside of that audience may not see the content.   As the SharePoint 2007 “Help and How-to” puts it:

By using target audiences, you can display content such as list or library items, navigation links, and entire Web Parts to specific groups of people. This is useful when you want to present information that is relevant only to a particular group of people.  For example, you can add a Web Part to the legal department’s portal site that contains a list of legal contracts that is visible only to that department.

 

Targeting specific list or library items to audiences works in a slightly different manner than when targeting entire lists or libraries.   To target a web part to an audience you simply Edit the page, Modify the Shared Web Part and specify the Target Audience under the Advanced section.  Only members of the specified audience will see the web part on the page.

 

To target a list item for example, you must enable audience targeting on the list, specify the audience on the item and then present the item in a web part, usually a Content Query Web Part.  Displaying the content in this way will allow filtering to occur.  If you complete all of these steps except the last, presenting the item in a web part, then the specified audience will not filter the view of the item in the list.  SharePoint list and library views do not allow filtering by Audience, and the list or library will display all items in the view regardless of the specified audience. 

 

So be cautious, if your users have access to a list or library you will have to control visibility through permissions and obscurity rather than the use of audience targeting.  That is, hide the list from common users and always display the content via web parts.  Presenting content in this way is not always feasible, especially when you may have people from different audiences updating the list or library.  The best option is to simply segregate the items into different lists or libraries by audience.

 

San Diego SP User Group Meeting 12/3

Southern California SharePoint User Group December 2009 Meeting

Holiday Meeting This Week

The Southern California SharePoint User Group is meeting on the 1st Thursday of December 2009 to accommodate Holiday schedules. Monthly meetings return to the 3rd Thursday evening of the month in January 2010.

Thursday, December 3rd 2009
NEW STARTING TIME!! – Meetings now start at 5:30 PM

The SoCal SPUG December 2009 meeting is about:
· Workflow
· Security
· InfoPath Form Services

Featured Speakers:
Brandon Brown, Principal Technology Specialist
“Building dynamic business applications using SharePoint (MOSS) and K2”

For location and more details go to the SoCal SharePoint San Diego site.