There are many reasons why you might want to e-mail enable a Document Library in SharePoint. One of them could be simply because some manager doesn’t want to navigate to the library to upload a file. Another, better reason is because they are traveling and want to post a document on your Intranet without having to VPN into your network. Regardless of the reason, the steps to make this happen are easy so let’s get started.
Step 1 – Know what you want
- Do you want the documents to all go into the root library or into folders?
- Do you want anyone in the world to post files to this library?
- Will your e-mail system allow incoming email to route to SharePoint? (not sure, see references below)
I will assume you get those questions answered and are ready to go now.
Step 2 – Navigate to the Document Library you want to e-mail enable. I will use “Shared Documents” for this example.
Step 3 – Select Settings > Document Library Settings
Step 4 – Select Incoming email settings from the Communications section of the Library Settings page
Step 5 – Enable Incoming e-mail
- Allow the document library to receive e-mail – yep, that is why we are here.
- Enter an e-mail name for users to send files to this library. You may want to use some form of the document library name. Since this is a test run for me, I used ‘testtony’ and plan to change it once I know it is working fine. Note that the full email address contains “@sharepoint” dot your company domain. This is something you may have to ensure your e-mail system will allow. You also may have to setup a specific e-mail box and use that address here to allow it to work. See the references at the end of this post.
- Select the appropriate options for E-Mail Message, and Meeting Invitations (if you are not sure just say No, it is likely the best option).
- Read the Caution under E-Mail Security and set the E-mail security policy.
Step 6 – Click OK and Test
Send an email to the address defined and see if it post to the Document Library. In my case I am using the Subject line as the folder, so I am making sure that works by sending several emails with different subject lines/folder names.
REFERENCES:
Planning for Incoming E-Mail: http://technet.microsoft.com/en-us/library/cc263260.aspx
Reference this article for details on configuring your SharePoint SMTP services:
http://technet.microsoft.com/en-us/library/cc262947.aspx
Installing MOSS
Posted by sharepoinTony on September 25, 2009
I read Paul Swider’s blog post “Best Practice for User Accounts When Installing MOSS” today. He is right on target, “there should be no surprises on install day”. It is ironic that I read this blog today because I created a similar table to the one he has in his blog post earlier this week, to prepare for my SharePoint install this morning (I installed MOSS, did basic configuration setting up a couple of web applications and SSP’s easily well before lunch). Paul’s table was nicer, and I like his idea of phases which I thought of in a similar way but couldn’t vocalize it as nicely as he did.
The point of this post is that he made me think a bit more about best practices, especially when installing MOSS. Here are some off-the-cuff random thoughts I had on that topic:
I like to have these things mapped out, in my mind and documented. The process of install and initial configure should be straight forward and easy. Just make your own check-list, include the critical details, and follow the steps. Write down what you do as you do it and you won’t have to hunt for a port number or database later. Being a bit anal pays off sometimes…my install day today was kind of relaxing. By the way, I had Thai for lunch.
Posted in Best Practice, Commentary, Install and Configure | Tagged: Best Practice, Install and Configure | Comments Off on Installing MOSS