@info – The practical side of SharePoint

Archive for the ‘Install and Configure’ Category

Email Enabling a Document Library

Posted by sharepoinTony on July 23, 2010

There are many reasons why you might want to e-mail enable a Document Library in SharePoint.  One of them could be simply because some manager doesn’t want to navigate to the library to upload a file.  Another, better reason is because they are traveling and want to post a document  on your Intranet without having to VPN into your network.  Regardless of the reason, the steps to make this happen are easy so let’s get started.

Step 1 – Know what you want

Do you want the documents to all go into the root library or into folders?

Do you want anyone in the world to post files to this library?

Will your e-mail system allow incoming email to route to SharePoint?

I will assume you get those questions answered and are ready to go now.

Step 2 – Navigate to the Document Library you want to e-mail enable.

I will use “Shared Documents” for this example.

Step 3 – Select Settings > Document Library Settings

Step 4 – Select Incoming email settings from the Communications section of the Library Settings page

Step 5 – Enable Incoming e-mail

  1. Allow the document library to receive e-mail – yep, that is why we are here.
  2. Enter an e-mail name for users to send files to this library.  You may want to use some form of the document library name.  Since this is a test run for me, I used ‘test’.

Note that the full email address contains “@sharepointserver” dot your company domain.  This is something you may have to ensure your e-mail system will allow.  You also may have to setup a specific e-mail box and use that address here to allow it to work.  See the references at the end of this post.

  1. Select the appropriate options for E-Mail Message, and Meeting Invitations (if you are not sure just say No, it is likely the best option).
  2. Read the Caution under E-Mail Security and set the E-mail security policy.

Step 6 – Click OK and test your e-mail setup

Step 7 – You are done, el’ fine!


Planning for Incoming E-Mail:

Reference this article for details on configuring your SharePoint SMTP services:

Posted in Install and Configure, SharePoint 2007 | Tagged: , | Leave a Comment »

Adjusting the display of the !New icon

Posted by sharepoinTony on December 31, 2009

You upload a document in SharePoint 2007 and the nifty little !NEW icon appears, but for how long?  I couldn’t find a difinitive answer, some places said the default is 1 day, others listed 2 days.  Well, it doesn’t matter now because I just set it to the number of days I wanted it to display.  Here is how:

stsadm -o setproperty -pn days-to-show-new-icon -pv X

-pn = Property Name, In this case it is “days-to-show-new-icon”

-pv = Property Value

X = Number of Days

For example, If you would like “New Item” icon to be displayed for 2 days then you want to execute following command:

stsadm -o setproperty -pn days-to-show-new-icon -pv 2

Nothing shattering here, just a handy reference.

Posted in Install and Configure, SharePoint 2007 | Tagged: , , | 3 Comments »

Removing Internet from your Search Results

Posted by sharepoinTony on October 28, 2009

The default Search settings within MOSS 2007 may work fine for many companies, but there is one setting that we didn’t like on our SharePoint based Intranet.  That is the display of search results from the Internet.  We want our searches from within the SharePoint sites to focus on internal content, and felt that it is a distraction having what some consider advertising to be displayed with every Search result.

Search Results with Internet

Removing this isn’t difficult, finding the place to do it might be.  If you haven’t messed with Search very much then you won’t likely know where to go to control this behavior.  Additionally, you probably won’t have any idea what it is called so your Google searches may not help you very much.

Want to remove or modify the Internet Results in your Search Results display?

Here are the steps:

  1. Navigate to your Central Administration (or directly to your SSP)
  2. Select  the SSP for your site from the QuickLaunch in Central Administration
  3. Select Search Administration, found under the Search heading on the Home page of your SSP
  4. Select Federated Locations from the Queries and Results section of the Search Administration QuickLaunch
  5. Search Administration QuickLaunch Menu

  6. On the “Manage Federated Locations” page you should see 2 or 3 items listed on the page, we are interested in any that have “Internet Search” in their name.  Notice that the Trigger column displays “Always”
  7. Manage Federated Locations

    Manage Federated Locations

  8. Click on Internet Search Results
  9. Scroll down the Edit Federated Location page to the Trigger section
  10. Trigger option

  11. Read the information about your options,  you want to choose what is best for your site.  For the sake of this post I am selecting Prefix and entering “web” in the Add Prefix field
  12. Prefix selected=

  13. Click the OK button
  14. Repeat steps 7-9 for Internet Search Suggestions (which I assume you have like I did)  Your Manage Federated Locations should look like this now:
  15. Modified Federated Location

    Modified Federated Locations

  16. Jump out to another browser and try searching on your site.  The Search Results window shouldn’t display


    Search Results

    Search Results without Internet results

Tadaaa, you have done it!

In this case, if anyone searches on “bozo” (for example) they will get results without anything included from the Internet.  However,  if they search “web bozo” they will get both results and suggestions from the Internet.  That is because I choose Prefix and used ‘web’ as my prefix.  In both scenarios they will always get results from the SharePoint site.

Posted in Install and Configure, Search | Tagged: , , | 2 Comments »

Installing MOSS

Posted by sharepoinTony on September 25, 2009

I read Paul Swider’s blog post “Best Practice for User Accounts When Installing MOSS” today.  He is right on target, “there should be no surprises on install day”.  It is ironic that I read this blog today because I created a similar table to the one he has in his blog post earlier this week, to prepare for my SharePoint install this morning  (I installed MOSS, did basic configuration setting up a couple of web applications and SSP’s easily well before lunch).  Paul’s table was nicer, and I like his idea of phases which I thought of  in a similar way but couldn’t vocalize it as nicely as he did.

The point of this post is that he made me think a bit more about best practices, especially when installing MOSS.  Here are some off-the-cuff random thoughts I had on that topic:

  • Did you download any service packs or patches that you might need installed PRIOR to your SharePoint install?
  • If so, are they all in one easy to find folder, ready to go?
  • Where are your CD’s/DVD’s – do you need them?
  • Are you documenting your install in any way?  How?  Where?
  • Do you have a scheme for naming your web applications, ssp’s, content db’s?
  • What services are you going to configure?
  • What is your indicator that you have successfully installed MOSS?  When do you stop this task, and move on to the next?

I like to have these things mapped out, in my mind and documented.  The process of install and initial configure should be straight forward and easy.  Just make your own check-list, include the critical details, and follow the steps.  Write down what you do as you do it and you won’t have to hunt for a port number or database later.  Being a bit anal pays off sometimes…my install day today was kind of relaxing.  By the way, I had Thai for lunch.

Posted in Best Practice, Commentary, Install and Configure | Tagged: , | Comments Off on Installing MOSS